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Managing documents with folders is a normal task. It is being carried out in many situations and in many ways. It is a very efficient and effective method of handling documents. With various sizes of documents in use in various offices, the size of folders also changes in order to handle them properly. A very useful form of these products is called the presentation folder.

In schools and colleges, students use this wonderful item on a regular basis. They use it to handle their important academic documents like notes, photocopies, and other printed materials. It allows them to manage their paper work in tidy manner. There can also use a custom presentation folder to store and archive their notes and relevant materials.

There are many situations in an office that allow the use of these items. For example, they can be used in a meeting, in a presentation, in a seminar or even in a conference. With their special design, presentation folders are quite useful in handling important business documents. They have special pockets on the inside of their covers to handle any kind of business document.

Many of the large businesses and companies utilize such stationery items extensively in their business setups. They normally choose to get them printed from an expert printing company. Such a company may offer various products for printing which may include sticker printing or folder printing. Their various services may also result in a variety of products that can be used as the brand ambassador of a company.

Only the use of top class printing tools and techniques can ensure that the best products would be produced. Full color CMYK printing process is a very important technology in this regard.

Do you remember stories from your childhood? Was there a message behind each story?

Do you remember it?

Many of us would answer yes to these questions. Storytelling has been used for centuries to pass on important information.

It has relevance today even in the business world.

There are many emotions you can trigger in the audience just by your choice of words. Happiness, anger, sadness, nostalgia are just a few.

Knowing your purpose for speaking to a group helps you to pick which emotions you want to tap.

When your purpose is known, choosing words to achieve the desired emotional response is much easier.

Using a story to make a point

If you’re giving a presentation on the importance of wearing seat belts and wanted your audience to remember your message which of these two versions would be more effective?

Version 1

96% of motorists buckle up when they take to the roads. However, seat belt usage rates amongst those vehicle occupants killed remains a serious issue.

Over recent years, approximately one in every five motor vehicle occupants killed on our roads were unbelted, with a higher proportion of rear seated passengers killed in accidents unbelted, compared to drivers and front left passengers.

Version 2

One in every five motor vehicle occupants killed on our roads in 2011 were unbelted.

One such person was John. John was an 18-year-old who after a big night out with friends was crammed into the back seat of his friend’s car… not wearing a seat belt. After all it was rather difficult with three big guys in the back seat and it was only a short trip home.

Dave, who was driving, was speeding and had had a few drinks that night. He lost control of the car. Dave was wearing a seat belt and survived the crash.

John and his friends in the back seat… never made it.

The power of a story

Version 1 gave us facts and figures whereas Version 2 gave us a real situation – a situation that could happen to any of us or someone we know. We had an emotional connection to it.

Never underestimate the power of the story. We’ve grown up with stories and find it an easy way to retain information.

So the next time you’re preparing a presentation is there a story that you can include which will add impact to your message?

To make a point, tell a story.

NIne years of coaching business speakers have made it clear to me: there’s a body of public speaking style habits that pass from one presenter to another. The biggest question is “are these public speaking habits helping or hurting?”

Many public speaking style habits are not audience-friendly. They create barriers between you and the audience, they’re boring, or they make it hard for the audience to pay attention to you. If the audience feels remote and bored, they won’t respond to your call-to-action and they’ll wonder why they bothered to attend.

The list below describes the poor habits and the audience-friendly habits you can use instead. Change one habit at a time and enjoyed increased audience satisfaction ratings and an enhanced reputation.

How can you do replace your poor public speaking habits with great ones?

Once you know your content fluently you can begin. Have a colleague video tape your presentation. Your helper should record your opening and 5 minutes following it, then about 5 minutes in the middle, and then the last 5 minutes. Short stretches spread out over the whole presentation will give you enough material to work with, but you won’t be overwhelmed with trying to analyze the whole thing.

Use these three techniques to add audience-friendly habits to your presentations:

1. Specifically identify which of these poor habits you have. Avoid a general evaluation such as “I look terrible.”

2. Create an affirmative plan for change. Select one habit to improve. In order of importance, 1) start with habits that ignore the audience; 2) improve your oral content, so you say things in your own words; 3) work on substituting silent pauses for “uhs” and “ums” and using gestures/nods instead of “next slide, please.”

3. Once you have added one audience-friendly habit to your presentation style, move on to another one. Taking your habits one at a time and creating a strategy for change for each one is more effective than trying to change many things at the same time.

When you Put the Audience first, and focus on how to increase the Return on Investment of every audience member, every time, you will find it easy to replace your poor speaking habits with audience-friendly ones.

Your voice is a key component of your presentation delivery. Like all elements of body language or non-verbal communications (eye contact, facial expressions, gestures, posture and movement), your voice should help you confidently communicate the content and emotion of your presentation

Your voice should project confidence, energy and authority through your volume, variety, pitch, rate of speed and pausing.

How will you know if your voice helps or hurts your presentation? I recommend that you record yourself to really hear what you sound like. Most computers and many phones now include an audio recorder and even a video camera. Record a minute or two of yourself speaking, preferably delivering part of your presentation.

Then listen to it a few times and put yourself in the shoes of your audience: Does your voice sound energized? Does it sound confident? Is it interesting? Is there variety – are there highs and lows in terms of volume, emphasis and intonation? Does the variety help the words make sense? Is it slow enough to be understood and loud enough to be heard, without sounding like you’re shouting? Are you speaking so fast that it’s hard to tell where one sentence ends and another begins?

And all of these elements depends on the environment that you’re speaking in, including room size, audience size, ambient noise, etc.

For example, how loud is loud enough will depend on whether there is a lot of background noise and whether you are using a microphone.

What is slow enough will depend on the language skills of the audience – if you’re presenting in English and there are many non-native speakers of English in the audience who will be translating in their heads, you might need to speak more slowly.

You have the ability to convey meaning and emotion using the incredible range of your voice, which is an integral part of your non-verbal communication. Learning to use the power of your voice can help you become a more confident and successful communicator.

Public speaking for business has a specific quality. You want your audience to take a specific action. How can you use your presentation to make that happen?

Public speaking is important in every business setting. Very often in business, you will need to deliver a proposal or a pitch to a potential client. In these situations, you will want to do more than just display your technical expertise, you will want to persuade your audience to take some action. Certainly, you will want to include some technical information to inform your audience about the product or idea you are presenting. But, keep in mind that the ultimate outcome you want is to sell a product or an idea. By preparing your presentation properly you can achieve your objective of informing your audience and encouraging them to take action.

There are four important questions to answer in your preparation:

1. What is your purpose?

2. Who is your audience and what are their needs?

3. What is your main message and how can you best support it?

4. What definite action do you want the audience to take?

It is important to start by defining your desired outcome. Do you want the audience to buy your product or service? Do you want them to take a specific course of action? Are you looking for agreement or approval? Be specific about what you want your proposal to accomplish.

Analyze your audience. I have written a blog series and several articles about the importance of audience analysis and the steps to do this successfully. Audience analysis is the cornerstone to successful presentations.

Design your main message around the wants and needs of your audience. Frame the features and benefits of your product, service or idea around the wants and needs of your audience.

Be sure to tell your audience exactly what you want their course of action to be. This is where presentations often fall flat. The presenter doesn’t tell the audience the action they want them to take. Be very clear about this. Tell them exactly what you want them to do – it will be much easier for them to do it.

The classic advice in delivering a proposal is

1. Tell them what you’ve got.

2. Tell them what it’s going to do for them.

3. Tell them what you want them to do.

If you prepare for your presentation with these ideas in mind, you will be on the road to delivering a successful presentation.

1. Know your audience. Why are you speaking to this audience? Who is going to be in the audience? Why are they attending?

2. Know your environment. Make sure you arrive early to check out your speaking arena. Check lighting, audiovisual equipment, microphones, room layout, anything that may impact your presentation to ensure all is ready and working fully.

3. Know your purpose. What is the reason for your presentation? Is your purpose to inform, demonstrate, persuade, or entertain? Or perhaps a combination of the above?

4. Know how to start. Start your speech or presentation with real impact. An effective introduction allows you to establish rapport with your audience. It should grab their attention and interest, as it is your chance to create a favourable 1st impression, and you only have 30 seconds to do this.

5. Know how to structure. Have you organised your presentation so that your main topical points flow in a logical order and are easy to understand? Have you used anecdotes, stories, humour to help your audience understand the meaning of your facts and statistics?

6. Know how to end your speech. The conclusion is an important part of the speech or presentation as it is the last thing your audience hear. It is your last chance to create a last impression. It plays a key role in how your audience will remember you and your key messages.

7. Know how to talk with ease. Write down your major points or statements so that you can refer to these if needed when speaking. Use eye contact with your audience during your speech.

8. Know that you must practise. Have you practised your presentation over and over again using only abbreviated notes? Have you practised your eye contact, pace of speech, volume, tone and body gestures? Have you practised to the point where you are comfortable with the material or content?

9. Know when to use handouts. If your presentation involves statistics and analytical data, put them in a handout that the audience can refer to. Don’t bore them by reciting a plethora of numbers. When used well, numbers and data will add to the impact of a speech, rather than boring the audience in detail.

10. Know that it is you that brings a presentation or speech alive. What will the audience most remember? It is unlikely they will remember power point slides. They will remember well presented information supported with relevant data and anecdotes and which is delivered with meaning and emphasis

When you give a presentation, you need to remember that effective communication is tied up in the use of your voice and body language far more than in the content of what you are saying.

Some studies have found that body language accounts for 55% of what we take away with us when we have sat through a presentation.

Body language leaves a lasting impression, so you must get it right when giving a presentation.

Being under scrutiny and having everyone’s eyes on you can be an uncomfortable experience. The first lesson in body language is that you must not let that show on the outside no matter how you feel inside.

You can do this by “acting” as though you are a confident speaker who has spoken in front of large audiences many times. Visualise how a confident speaker looks on stage or in a boardroom. Now visualise yourself doing that.

You can also watch TED talks on YouTube and analyse what the best presenters do. If you can harness even a small amount of the persona and charisma these people have, you’ll be making giant steps in your presentation skills.

Preparation

Firstly you need to get the content right. Consider what needs to be included in the presentation and keep it simple. Work all the hot topics in and ensure that you have evidence and examples as required.

Before your presentation, you must practice, practice, practice! Not just once, but many times. The more practice you do, the more confident you will feel about the content. Once you know the content inside out, you can start to think about how you will present it.

You need it to look as natural as possible even though you have rehearsed to death when you present. It may not sound logical, but you will look more natural when you have taken the time to go over and over the presentation in rehearsal.

Energy

Throughout the presentation, you need to be dynamic and energetic. You must sound enthusiastic, like you care about what you’re saying and the product or service you are offering.

If you don’t care, why should anyone else? Your body language should reflect this energy. Your head should be up, your eyes shining, your gestures should be high, and perhaps your fist will be clenched when you talk about winning or victory, or you might gesture at your heart if something means a lot to you or your company. Don’t remain rooted to the spot; move around from time to time when you change slide or topic. Inject energy into the room. No movement will lead to the audience’s thoughts drifting off.

Standing

When you are in front of your audience, you need to be perfectly balanced and grounded if you are standing still. Plant both feet on the floor and pull up your spine. Tuck your pelvis in and pull your shoulders down and back.

Do not be tempted to put your weight through one hip as your audience will subconsciously perceive you as slovenly lacking in backbone. Do not fold your arms or cross your legs, as you will appear defensive. Try not to sway as the audience may think you’re a little unbalanced and not trust what you say! It’s difficult when you’re nervous but try to keep your body open and facing the audience as though you are upright and honest with nothing to hide. This will help project confidence.

Interacting with your Visuals

Turning your back on the audience is a no-no, and you need to avoid it as far as possible. If you have slides of some description, point at them from time to time, acknowledge the content or explain graphs and diagrams but do not read from them.

Your audience can read and have already read the slide within two seconds of it going on the screen. Instead, use visuals that will hold their attention while you present confidently, facing your audience and making eye contact. You have rehearsed so much you don’t need to read off the screen anyway, do you?

Movement

It’s a fact that the way you move, gesture and use facial expressions all help to convey meaning to your audience. If you say one thing, but your body language says something else, your audience will get confused. Their subconscious mind reads a presenter’s body language to understand what is being said. Precise gestures and facial expressions will aid the audience’s understanding.

Moving is good. It demonstrates confidence and can show that you are thoughtful and dynamic. Step closer to your audience from time to time but don’t get in their faces too much, or you’ll intimidate them.

Make sure your gestures are powerful; otherwise, there is no point in using them. If you keep your arms locked into your sides or only motion with your hands and wrists, you will appear uptight to your audience, so relax your shoulders and let the movement flow through your arms naturally.

As a rule of thumb, the larger the audience, the more expansive your gestures should be. In front of an intimate board meeting, you can keep your hands quite close to your body at chest height. In front of a large audience you need to move your shoulders and upper arms too. If you have to raise your voice, then raise your gestures.

Not sure you can pull it off? Of course, you can! You don’t have to make a windmill impression; you only need to gesture on certain words or phrases if you wish-practice in private. Try saying ‘increase’ or ‘increased profits’ with a gesture. Try saying ‘amazing’ or ‘we’ll get results this way. It isn’t about turning cartwheels; it’s about your audience perceiving you as engaging, interested and interesting.

First Impressions Count!

From the moment you appear in the room or on the stage, you need to take ownership and make a positive impression. Shuffling towards a lectern or fiddling with the equipment will not instil much confidence among the audience. Instead, walk-on in front of them, head held high, shoulders back, making eye contact, and smiling with your eyes as well as your face. Greet everyone. Take a moment to compose yourself, take a deep breath, and then launch in with your opening statement.

Own the stage and fake your confidence. Within no time at all, you won’t ever have to pretend again!

Want to learn how to become the CEO? Want to break through the glass ceiling? If you are serious about transforming your career, get busy learning everything how to give executive-level presentations.

Presentation skills training can skyrocket your career and in my humble opinion is the smartest investment to make – if you are serious about snagging that corner office with a view.

But long before you get to the C-suite, invest in your skills. Focus on how you can learn best. Once you find this out, you can radically increase the speed and rate at which you learn.

Here’s what I’m pointing towards. People like to learn in different ways. If you are going to learn everything you need about presenting, it helps to learn the way you like best.

Some folks are readers. If this applies to you, read everything you can. Look for books, manuals, courses, cheat sheets and checklists. Read about presenters and how they learned their skills. Read!

Some people prefer to watch and learn best through visuals. If this looks like you, watch and learn. Watch videos. Watch e-learning programs that are highly visual. Take professional webinar training featuring visual learning. Watch other presenters and emulate their styles. Watching and learning is a very popular way to learn about presenting.

Some people learn best by modeling. If this feels right to you, you may want to work shoulder-to-shoulder with a presentation coach. Executive presentation coaching could be your best option. In-person coaching or virtual coaching may satisfy this desire to have a grounded experience of all the tips and tricks you need.

Finally, some people prefer auditory instruction. This might sound like you and if so, listen to books on tapes. Download audio files on presentation skills. Listen to talk shows and radio programs about presenting.

My short list for picking a training that has learning variety is:

multiple medias, audio, video, and visual e-learning programs, self-scoring tests, one-on-one coaching, and reading material. By learning with diverse medias, you can pick-and-choose what works best for you.

Sometimes I find that my clients are influenced by their previous experiences in learning presentation skills. For example: on-site corporate training classes. And this isn’t the best way for them to learn. Instead, they prefer a mixed selection to choose from – manuals, blueprints, videos, self-scoring tests.

Some organizations opt for a hybrid solution to help people learn best. These blends include on-site training, online classes and one-on-one coaching. Live training offers a group experience, instant feedback and coaching. Online classes are less expensive and offer instant access to learn critical skills.

Once you discover how you like to learn best, continue to build your skills. Because you’re following what comes naturally to you, you will easily continue to learn more and more. This is the beauty of learning what you want – how you want.

Before long, you’ll have a solid foundation of skills and you’re going to experience the thrill of new opportunities, new career options, and new promotions. It all starts by investigating how you like to learn – finding your home-zone, and building new skills.

Present like a pro and learn skills to own the stage in front of every audience. Investigate how you like to learn best so you can become a masterful presenter – just like the CEO. 

Birthdays and anniversaries are in abundance in everyone’s life. So looking for the right present for the recipient proves to be a rather boring and tiring process. However, with the internet, there are now many online sites that make buying presents rather easy. One of these sites is eBay, which on surfing, you are sure to find presents on eBay worth buying.

There are different types of presents on eBay for you to choose from for all your presentation needs. You find clothes, toys, electrical gadgets, books, airline tickets, hotel packages and numerous other choices for present. If you want to buy a present from eBay, you have to first log onto the site, and visit the present portal. On reaching this site, you can perform searches using different criteria for your presents on eBay.

You can search for presents on eBay by looking for them category wise. You find different categories on the left of the page of the site. You can choose the type of present you want from this categories, which makes your search rather easy. As you dig deeper into this site, you are sure to find more divisions in presents on eBay, to make your search easier.

You can also look for presents on eBay using keywords. When searching for gifts, it is important that you list specific titles for specific keywords of the gifts that you want. If you don’t find the gift that you want, you can always try shopping on the eBay stores and inform the community about the present you need. As and when eBay finds a suitable match, you will be emailed.

When buying presents on eBay, it is important that you know what you are buying, do some research on the seller and understand what protection eBay and PayPal offers for your protection. When considering the costs of the presents on eBay, make sure that you include delivery costs in the final price. If you are paying a huge amount for the presents on eBay, confirm insurance for the item when being shipped.

When buying presents on eBay, and you need more information, you can do so by asking the seller a question. Check on the profile of the seller; it is generally better to deal with people with positive profiles and feedback. However, there are some unfortunate sellers who gain a negative feedback because of some negligence or minor mistake in their former deal.

Also look up the feedback rating and find out how many successful transactions have been conducted by the seller. It is better working with sellers who have successfully closed several deals and have money back guarantee. With this money back provision, the present can be exchanged if needed.

It is better to complete the transaction for the presents on eBay that you buy, within the site. This is because any transactions conducted outside of eBay will not be covered by the eBay protection programs. When paying for your presents on eBay, it is better to avoid using instant cash wire transfer through Western Union as these options are unsafe for paying an unknown person.

The more intelligently you promote your business, the more customers you can attract. However, these days business promotion is not good enough to convince your target customers. You have to establish your corporate identity as well. Several companies are using images and catch lines to promote the same products. Hence, you should try something different to grab consumers’ attention.

Using a Flash animated presentation, you can promote your products/services and also increase your brand value. For instance, you can use a presentation in your Flash header design and highlight the benefits of your products/services. The animation and audio effects of a dynamic presentation relay your promotional message convincingly.

Besides marketing, you can also use animated presentation for different purposes.

1. Show Your Products/Services- Embed a Flash presentation in your website to highlight the USP of your products/services. Instead of showing static images, use animated slideshow to impress your audience.

2. Educational Purpose- If you have a large company, then you can use a Flash presentation for educational purpose as well. Train your employees using an animated presentation and increase their productivity.

3. Use It in Trade Shows- In a trade show, every CEO gives a speech to impress his potential customers, but only a few people pay attention to boring speeches. Hence, you can use a Flash presentation to capture the audience’s attention and increase the client base.

4. Product Launch- When you launch a new product, using a presentation you can create positive buzz in the market. Give an interesting demonstration and explain your product details entertainingly.

A few years back, web designers used to design static presentation for marketing and educational purposes, but Flash design changed the entire scenario. Flash dynamic presentations are far better than static ones and allow you to communicate with the target audience effortlessly.

Let me point out some of the advantages of a Flash presentation.

• The dynamic elements of a Flash presentation easily capture viewers’ attention and compel them to watch it till the end.

• In a Flash presentation, you can add multiple media elements such as, voice over, video, music, animation, sound effects etc. Not only that, you can also control the volume of voice over and duration of animation effects as well. Using voice over, you can describe the benefits of your products and impress your customers.

• You can also give a 3D demonstration of your products through the animated presentation.

• You can embed a video of your employees, factories etc. in the animated slideshow to convince your business associates.

• In a corporate meeting, you can use a presentation as well. Insert an animated chart in your slideshow to highlight your growth rate.

• You can also upload a Flash presentation in your site to boost your business. For instance, if you offer web design services, then you can insert a presentation in your homepage and show some of your web designs samples to prove your expertise.

These are some of the benefits of a Flash animated presentation. However, designing an effective Flash presentation is not that easy. Therefore, you should hire an experienced Flash designer to design the presentation for you.